Tender Notice for Procurement of Conservation Laboratory Materials and Equipment under Gyan Bharatam Mission

📄 Tender Notice

For Procurement of Conservation Laboratory Materials and Equipment under Gyan Bharatam Mission

Tender Notice – Official PDF

📥 Open Tender Notice PDF

Annexure – Conservation Vertical

📥 Open Annexure PDF

TENDER NOTICE

Procurement of Conservation Laboratory Materials and Equipment
under Gyan Bharatam Mission

1. Invitation for Tender

The Central Institute of Buddhist Studies (CIBS), Choglamsar, Leh,
UT Ladakh, invites sealed tenders/quotations from reputed and eligible
manufacturers, authorized dealers, distributors, suppliers and firms
for the supply, installation, testing and commissioning, wherever
applicable, of Conservation Laboratory Materials and Equipment
required for activities of the Gyan Bharatam Mission (GBM) at CIBS.

The procurement is intended to strengthen conservation, preservation,
preventive conservation, documentation and allied activities being
undertaken under the Gyan Bharatam Mission.

2. Eligibility of Bidders

The bidder should:

1. Be a legally registered manufacturer, authorized dealer,
   distributor or supplier of the quoted items.
2. Possess a valid GST registration and other applicable
   statutory registrations.
3. Have adequate experience in supplying similar laboratory,
   conservation, archival, museum or manuscript-preservation
   equipment/materials.
4. Submit documentary evidence of previous experience/supply
   orders, wherever applicable.
5. Be capable of providing warranty, after-sales service and
   technical support for equipment, wherever required.

3. Details to be Mentioned in the Tender

The tender shall be submitted in the prescribed format along with
all required supporting documents. The bidder should clearly mention
the following details for each quoted item:

• Technical specifications of the item offered
• Make/Brand and Model Number, wherever applicable
• Unit rate and total price
• GST and other applicable taxes
• Delivery, installation and commissioning charges, if any
• Warranty period
• Delivery period
• Details of after-sales service and technical support

4. Tender Schedule

Note: The tender notice document itself bears the date
08.09.2026 on its first page, while the Tender Schedule specifies
10 September 2026 as the date of issue. The dates are reproduced
as stated in the official document.

5. Delivery, Installation and Commissioning

The successful bidder shall supply the materials/equipment at:

• The supplier shall be responsible for safe transportation and delivery.
• Installation, testing and commissioning shall be carried out wherever applicable.
• All materials and equipment shall be supplied in proper condition.
• Items shall conform to the specifications prescribed in the BOQ.

6. Warranty and After-Sales Service

All equipment shall be supplied with a minimum warranty of
one year from the date of successful installation/commissioning,
unless otherwise specified in the technical specifications.

The successful bidder shall provide necessary after-sales service,
maintenance and technical support during the warranty period.

7. Major Scope of Procurement

The accompanying Annexure – Conservation Vertical contains the
detailed requirements. The major categories include:

8. Important Terms and Conditions

1. Bidders are advised to carefully examine the detailed specifications
   and BOQ before submitting their quotations.
2. The quoted items must fully conform to the required technical
   specifications.
3. Incomplete bids, conditional bids, bids without the required
   supporting documents, or bids not conforming to the prescribed
   specifications and terms may be rejected.
4. The Institute reserves the right to seek clarification regarding
   technical specifications, make, model, warranty or other
   particulars of quoted items.
5. The procurement shall be governed by applicable Government of India
   financial rules, procurement guidelines and institutional rules,
   as amended from time to time.
6. The successful bidder shall comply with all applicable statutory
   requirements relating to supply, transportation, installation
   and commissioning.
7. No advance payment shall be made unless specifically approved by
   the competent authority and provided for under the applicable
   terms and conditions.
8. Payment shall be made as per applicable institutional terms and
   after satisfactory supply, inspection, installation and acceptance
   of materials/equipment, wherever applicable.

9. Rights of the Institute

CIBS reserves the right to:

• Accept or reject any or all tenders, wholly or partially,
  without assigning any reason.
• Cancel, modify or withdraw the tender process at any stage.
• Seek clarification or additional documents from bidders,
  wherever required.
• Increase or decrease the quantity of items as per institutional
  requirements.
• Reject bids that do not comply with the prescribed technical
  specifications, eligibility criteria or tender conditions.

10. Contact & Further Information

For detailed specifications, BOQ, terms and conditions and any
further information, interested bidders may contact the undersigned
during office hours.